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Payroll Tax Administration

Payroll taxes can be overwhelming for small and mid-sized companies. Axcet HR is the experienced team you need to handle your payroll tax administration.

Payroll Tax Administration

Payroll tax laws change frequently and sometimes even adjust retroactively. As if they weren’t complex enough already, these fluctuations make the laws even more difficult to follow and understand. Payroll tax administration therefore can be overwhelming for small and mid-sized companies, which often have only one person on staff responsible for this critical aspect of the business.

Thinking about outsourcing your Human Resources? Reach out »

Let us handle these Payroll Tax Administration Services for you...

  • File 940 and 941 forms
  • File state withholding tax returns
  • File state unemployment tax returns
  • Deposit federal and state withholding tax liabilities
  • Deposit federal and state unemployment taxes
  • Deposit other state and local tax obligations
  • Transmit W-3 to Social Security Administration

Payroll tax administration

When working with Axcet HR Solutions, a payroll tax service provider, small businesses don’t have to navigate payroll tax administration alone. Our team of payroll professionals draws from a deep reservoir of experience to expertly manage this task for clients, who can then confidently check it off their long to-do lists.

Axcet’s payroll tax administration services for small business include monitoring legislation and notifying clients when changes affect them. Then, we let you know what action your small business needs to take and, in the case of a credit, determine how you can access it. For example, Axcet informed eligible clients of credits the federal government made available during the pandemic and helped them claim those credits.

Tax form filing

Tax form balancing and filing can be a labyrinth of calculations, reconciliation, due dates and transmission methods. When you partner with Axcet, however, those issues are no longer your worry. We handle federal, state and local payroll taxes for you. As a certified professional employer organization (CPEO), we are responsible for filing your:

  • Form 940 – the federal report of annual state unemployment tax;
  • Form 941 – a quarterly report of taxable wages and tax withheld for federal tax, as well as employer and employee portions of Social Security and Medicare;
  • All associated schedules for forms 940 and 941;
  • State withholding tax returns;
  • State unemployment tax returns; and
  • Local tax returns.

We also prepare and distribute W-2s to your employees and transmit form W-3 to the Social Security Administration. No matter where you do business, we review all applicable state and local payroll tax laws for each of your worksites, open accounts so we can file your payroll taxes in each location and secure and submit the necessary forms. All that is required of you is your signature.

Going it alone, smaller companies risk missing deadlines and calculating or filing payroll taxes incorrectly, which can result in Internal Revenue Service fines. With Axcet and our sophisticated systems to track deadlines, your payments are always correct and on time.

Testament to our ability to flawlessly execute payroll tax filings is our longevity as a CPEO. Axcet was among the first 10% of professional employer organizations in the nation, and the only Kansas City PEO, to receive the CPEO designation, which was established under the IRS in 2014. Clients rely on us for payroll tax administration, one of the core HR services companies expect from a CPEO.

Timely deposit of tax liability

In 2019, the IRS assessed companies more than $4 million in penalties for the late payment of federal employment taxes alone. Employers are required by law to deposit both withheld and employer taxes according to their deposit frequencies, which can vary between federal, state and local jurisdictions.

Axcet’s designation as a bonded, IRS-approved CPEO means we have a fiduciary responsibility for payroll tax administration of behalf of clients. Specifically, we are required to make these deposits on time, every time. Small and mid-sized companies that work with us also are insulated from any potential penalties because, as a CPEO, Axcet is solely liable for the federal employment taxes on wages paid to clients’ employees.

Small business owners are busy and stressed enough without grappling with the complexities of payroll taxes. That’s why many Kansas City companies turn to Axcet for payroll tax administration. A CPEO you can trust, Axcet alleviates the worries associated with payroll taxes, freeing you up to focus on day-to-day operations and growth initiatives.

Payroll Expertise and Resources »

You won't want to miss these articles and white papers from your experts on payroll and tax administration.

The Top Eight Payroll Mistakes Small Businesses Make

The Top Eight Payroll Mistakes Small Businesses Make

Mistakes are often thought of as part of life, but when it comes to your business’ payroll, mistakes can come with big consequences. And even what you may consider a small mistake can cost your company a fortune. Due to constantly changing tax rules and regulations, processing payroll is an increasingly ....

5 Reasons You Do Not Want to Process Payroll

5 Reasons You Do Not Want to Process Payroll

With over 15,000 tax codes in the U.S., it can be tricky for small business owners to process payroll. In fact, entrepreneurs report spending the equivalent of three weeks per year on payroll taxes!

No need to fear! 6 Reasons to Outsource Payroll

No need to fear! 6 Reasons to Outsource Payroll

For small businesses, payroll is both mission-critical and complicated. It’s one of small companies’ most labor-intensive jobs – and it never stops coming! As soon as one round of payroll is complete, it’s pretty much time to start on the next one...

Top Five Tax Mistakes Small Businesses Make

Top Five Tax Mistakes Small Businesses Make

Not keeping adequate records to support tax deductions takes the number one spot on our list of Top Five Tax Mistakes Small Businesses Make. Don’t fall victim to common small business tax mistakes; download our free report today.

Felisha-m

We are small, and as such, rarely in the eye of a payroll services company. Axcet works with our multiple entities. I want to focus on our business, and they focus on HR for me. Because we are small, I really don't want to have a 'personal' disagreement about PTO or vacation pay, so I set the guidelines, and Axcet manages them, which I love.

Felisha M.

Owner, Insurance Firm
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We really appreciate the work you are doing for our tradeshow and exhibit display company. The fun part is we get at least an email a day, phone calls every day, and we see the commercials on tv for something that you have taken care of for us last year. (And, of course, it is in the capable IRS hands now.)

Thanks for making this so easy for us.

Don J.

Owner, B2B Tradeshow & Exhibit Company
bob-g

Turning our admin, payroll, benefits, 401K, workers' compensation, etc., over to Axcet HR has been one of the best decisions that we've ever made: that was back in 2001! We've had 21 great years with Axcet and hope to have 21 more! Axcet has saved us time and LOTS of money but most of all, Axcet HR has allowed us to focus on running our business...because we know, day in, and day out that Axcet has our back!

Bob G.

Owner, B2B Services Company
Andrew-c

As a start-up, Axcet's HR solutions have been an integral partner in guiding us through several key business necessities and requirements. They have been very helpful in core functions including recruiting, 401k setup, employee onboarding, benefits enrollment, payroll and various compliance training for our employees. We've gained business momentum as a result of Axcet's team of dedicated professionals.

Andrew C.

Chief Growth Officer, Technology Company
Michelle-w

Axcet has helped us find affordable benefits for our 15 employees. Being a small firm, it was hard to find various health insurance options. It is nice knowing that we have someone with HR knowledge. It is good to get another persons opinion when we are having employee issues.

Michelle W.

Controller, Engineering Firm
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Axcet's professionalism and knowledge is a definite asset for our company. They have saved me so many hours in Payroll, HR, Benefits and Workers Comp. There is no way for me to keep up on Human Resources! I praise their staff highly! ...Axcet KNOWS Customer Service!

Anna H.

Owner, Car Dealership
head-and-shoulders-portrait-of-smiling-young-asian-2021-08-29-11-02-50-utc

Axcet has been so helpful and professional in answering questions that I have for payroll processing. My payroll administrator is so prompt in replying to emails. He is really easy to work with and is so knowledgeable. Our Human Resources Consultant is professional and personable. I have great confidence in Axcet and have never hesitated in contacting them for questions or clarification.

Mandy C.

Non-Profit Ministry
happy-indian-business-man-leader-manager-standing-2021-11-08-16-18-44-utc

Axcet HR has help lesson our burden in all aspects of payroll, HR, safety and our 401K. When an employee comes to one of us with a situation. All we do is point them to our Axcet administrator and or payroll administrator and the issue gets resolved. It has been a great relationship.

Rick B.

Electrical Services Company
Nita-c

I burned through a couple of "payroll companies" before I found Axcet. I have yet to encounter anyone at this company that hasn't been friendly, approachable and knowledgeable. Calls are returned amazingly fast and problems are solved without having to make any other calls. This is truly a great company and stellar business partner!

Nita C.

Owner, Medical Industry Company
Bruce-h

With all the changing rules and regulations we face as employers, I was always afraid of a "Gotcha!" moment. We've been with Axcet over 10 years now and I sleep well at night knowing all our HR is done right. They make it all so easy. Our payroll is accurate, we are legal and OSHA compliant in every area, and my employees love their benefits. Our team at Axcet is more than just a good vendor, they are a great partner!

Bruce H.

Founder & CEO, Services Company
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My faith in Axcet's expertise has always been off the charts. It has been so nice to just be able to pick up the phone and ask questions. Simple to complex ... they can do all of it! Axcet has allowed us to offer an extensive benefits package to our Teammates which has been an added bonus. Axcet is not only part of our Team but we consider them part of our Family! We are one of Axcet's many fans. No regrets since day one and we wouldn't change a thing!

Moira V.

Small Business Owner
portrait-of-female-owner-of-gift-store-standing-in-2021-08-27-16-33-28-utc

Axcet handles all of payroll, HR and benefits needs. As a non-profit, it's great to have Axcet as a partner to provide all of the employee benefits and HR support that I need so our staff can focus on the core mission of our organization! They have helped me with hiring, navigating benefits enrollment to get our employees the best rates possible, as well as navigating possible employee related tax credits. I love our Axcet team!

Emily D.

CEO, a Kansas City Non-profit

We had tried two other PEOs. Both of which we left after the first year. The level of service that we were accustomed to with Axcet was not there, so we came back to Axcet truly because of the excellent service we always received. Everyone at Axcet would make us feel like we were their only client, like they were sitting there waiting for our call, always friendly and ready to help. 

Lisa C.

VP of Finance, Kansas City Financial Institution
portrait-of-female-owner-of-gift-store-standing-in-2021-08-27-16-33-28-utc

We started working with Axcet in 2018 and they have dramatically increased our internal productivity. We used to spend hours on payroll, HR, benefits, taxes, etc. each week and that is no longer the case. Prior to Axcet, we worked with two other payroll companies and is was a complete mess. Working with Axcet is like having a robust and efficient internal HR department. They have solutions to every problem and we no longer feel lost trying to navigate the payroll landscape. If you want to streamline your business and get out of the HR and payroll weeds, then go with Axcet.

Peyton W.

Owner, Recruitment Firm
businessman-2021-08-30-20-05-04-utc

Thank you Axcet HR for your assistance with the employee issue. You justified every penny we pay to Axcet through this exercise. I am really glad we have you and Axcet as a resource. It gave me peace of mind, knowing that you would know how to handle these situations the correct way. I really appreciate all the effort put into this to help me stay on course and protect our company.

Mark S.

President, B2B Company

PEO Payroll Services

HSA hand holding money coin
  • Payroll Services
  • Dedicated payroll administrator to answer employee questions
  • Online payroll entry and approval
  • Online employee portal »
  • Online onboarding for employees
  • Child support, garnishment and wage assignment administration
  • General ledger payroll interface
  • Job costing and labor distribution
  • Access to online reports and report builder
  • Paid time off (vacation, sick, personal) maintenance and management options
  • Professionally printed paychecks & vouchers
  • Earned wage access (on-demand pay)
  • Direct deposit into multiple accounts
  • Paycard option
  • Reconciliation of payroll checks
  • Customized payroll delivery options
  • Certified payroll processing and reports
  • Preparation and distribution of W-2 forms with online option
  • Preparation and distribution of 1095-Cs as required
  • Responses to employment & wage verification requests
  • Time and attendance interface capabilities
  • Integrated time and attendance solution (additional cost)
  • Assistance with implementation of payroll best practices
open enrollment paper and pen
  • Tax Administration
  • File 940 and 941 forms
  • File state withholding tax returns
  • File state unemployment tax returns
  • Deposit federal and state withholding tax liabilities
  • Deposit federal and state unemployment taxes
  • Deposit other state and local tax obligations
  • Transmit W-3 to Social Security Administration
  • Payroll Compliance
  • Guidance on legally compliant pay practices
  • Compliance assistance with FLSA
  • New hire reporting administration and liability
  • Employee file maintenance
  • Assistance with audits

PEO Services Help Small Companies Thrive

PEOs like Axcet HR Solutions exist for one reason: to manage essential HR tasks on behalf of small and mid-sized businesses. A PEO’s services save small business owners money and worry by delivering expert human resources, compliance with employment regulations and time to refocus on business growth.
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Sherri Senior Human Resources Consultant at Axcet HR, Kansas City

Job Ads, Resumés, Onboarding, Oh My!

As a full service professional employer organization (PEO), we provide comprehensive HR support and administration to help your business succeed.

The cost of a bad hire can be significant, often reaching as much as 30% of their salary. By relying on our HR experts, you can save your business thousands of dollars and avoid the costly mistakes that can come with an uninformed hiring process.

Axcet HR Solutions
Axcet HR Solutions
23 Google reviews
randy clayton
randy clayton
December 13, 2023.
The way Axcet gives each cient a personal touch is what sets them apart. Having a local, dedicated team of experts to help guide you through the intracacies of Payroll, HR and Safety compliance is rare in the PEO inductry. When you have an issue, your personal consultant will help you work through the problem, not some faceless name. Each person on your team is dedicated to take the worry off of your already busy plate. You maintain control, they coach. I just retired from Axcet after being part of the team for almost 13 years. What an honor and privilege to work with such a fine group teammates. Axcet was a GREAT fit for me. Love our clients. Wonderful experience!
Greg Krissek
Greg Krissek
July 5, 2023.
The Axcet Team - especially Sarah R. - helped us resolve a frustrating scenario with coverage of a medical procedure due to confusion between the medical facility and the insurance company. When the Axcet team got involved and cut through the bureaucracy the matter quickly was resolved after months of haggling. Thank you Axcet and Sarah!
Kevin Anderson
Kevin Anderson
May 22, 2023.
Having the HR expertise to help in difficult situations. And being able to make a call and get the correct info quickly. Health insurance is a pain! but Axcet is a big help!
Shana Crockett
Shana Crockett
May 16, 2023.
Our Axcet team is the best! Herman and Laura are great at what they do and very knowledgeable.
Lance Edward
Lance Edward
May 16, 2023.
The team at Axcet is amazing!! They are always ready and willing to help out anytime we need them. I would highly recommend them to any business. It's a huge relief for us, knowing the answers we need to keep our business moving forward are just a phone call away.
Cheryl Baldus
Cheryl Baldus
May 11, 2023.
The staff is wonderful!!
Frank Blanc
Frank Blanc
May 3, 2023.
Axcet staff is knowledgeable and helpful. They allow me to focus more on operating my business.
Kyle Bruce Arms
Kyle Bruce Arms
April 26, 2023.
I am very impressed with these guys, especially Kelly. I was in need of urgent assistance regarding my W2s from a job and got service and help that day. You know someone cares when even though they got nothing for helping me, they gave A1 service like I was any current client. True HR! Thanks Kelly!
HENRY ADAMSON
HENRY ADAMSON
November 28, 2022.
I have found that I have a problem with the computer program in part because I have macular degeneration in both eyes and double vision in my right eye. It is frustrating that I am asked to rate this program before I even get logged in.

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