Payroll Administration

Comprehensive Payroll Services for Your Small Business

Kansas City based PEO and HR Consultants

We’re pretty sure you didn’t start your Kansas City business to manage payroll. Yet it’s a necessary – in fact, mission-critical – aspect of running a company.

Payroll and payroll tax administration are arduous and never-ending, and sometimes risky, too. The constant demands of preparing and administering payroll and managing payroll tax compliance consume time small business owners could more productively spend on strategic priorities.

As a top payroll services provider in Kansas and Missouri, Axcet HR Solutions can take on both the responsibility and accountability for your company’s payroll administration. If your smaller business has chosen to manage this task in-house to avoid the expense of outsourcing, or if you’re finding that growing employee numbers are making it hard to keep up, you'll likely find that outsourcing payroll services to Axcet can save you both money and time. It also will allow you to leverage the expertise of professionals who focus all day, every day on keeping payroll flowing seamlessly and on making sure your company complies with all payroll tax regulations.

Our Approach to Payroll at Axcet HR Solutions

Personal

Very few things in the business world are as personal as a person’s compensation. You are assigned a dedicated payroll administrator who values you, your business and your employees. Your Axcet Payroll Administrator is committed to working with you to ensure your payroll is right and on time.

Secure

Nothing is more important than the security and privacy of your information Our system is actively monitored to protect against data breaches and cyberattacks. Strict password rules and expiration requirements safeguard against unauthorized access. We believe in redundancy, back-ups and on-premise storage. And should something happen that we’re unable to be onsite, we have an auxiliary location to guarantee uninterrupted payroll services. Period.

Easy Access

Our Instant Axcet Employee Portal makes it simple for employees to view and download important HR and payroll-related information all by themselves—any time, from any device. From the login page, employees can retrieve a forgotten username or password, and select between English and Spanish, providing a seamless experience for all employees.

Flexible

We’re proud to say we meet you where you are with our payroll services. Weekly, bi-weekly, semi-monthly payroll – whatever works best for you. Reports? Sure, no problem. Multi-state payroll? Got it. Accurate payroll is key to keeping your business and team running smoothly, and having the control and flexibility you need, ensures not only can you be accurate, but that payroll works the way you want it to.

Payroll Services

HSA hand holding money coin

Payroll Administration

Dedicated payroll administrator to answer employee questions

Online payroll entry and approval

Online employee  portal

Online onboarding for employees

Child support, garnishment and wage assignment administration

General ledger payroll interface

Job costing and labor distribution

Access to online reports and report builder

Paid time off (vacation, sick, personal) maintenance and management options

Professionally printed paychecks & vouchers

Direct deposit into multiple accounts

Paycard option

Reconciliation of payroll checks

Customized payroll delivery options

Certified payroll processing and reports

Preparation and distribution of W-2 forms with online option

Preparation and distribution of 1095-Cs as required

Responses to employment & wage verification requests

Time and attendance interface capabilities

Integrated time and attendance solution (additional cost)

Assistance with implementation of payroll best practices

open enrollment paper and pen

Tax Administration

File 940 and 941 forms

File state withholding tax returns

File state unemployment tax returns

Deposit federal and state withholding tax liabilities

Deposit federal and state unemployment taxes

Deposit other state and local tax obligations

Transmit W-3 to Social Security Administration

 

Payroll Compliance

Guidance on legally compliant pay practices

Compliance assistance with FLSA

New hire reporting administration and liability

Employee file maintenance

Assistance with audits

 

What is Payroll Administration?

At the fundamental level, payroll administration ensures your employees receive the pay they have earned. In practice, this function encompasses an extensive range of constant, detailed administrative and regulatory tasks, which typically include:

  • Calculating the wages due to each employee each pay period.
  • Calculating benefit deductions and child support or other wage garnishments.
  • Calculating Medicare withholdings and federal, state, Social Security, and local tax deductions. For companies with employees in more than one state or city, the payroll administrator must calculate the differing state and local taxes that must be withheld based on where employees work.
  • Calculating overtime and bonuses.
  • Managing paid time off, sick days, and holiday pay.
  • Managing pay options, including choosing a third-party vendor if your company offers pay cards, also known as reloadable debit cards, as a form of employee pay.
  • Setting up payroll for new hires.
  • Collecting and retaining data in payroll and employee files.
  • Updating payroll records to reflect changes in salaries, retirement contributions, family status, etc.
  • Generating bank transfers or other payment instructions.
  • Responding to employee questions and requests for information.
  • Ensuring compliance with state and federal employment regulations.
  • Preparing monthly, quarterly and year-end reports.

When your employees are paid accurately and on time, they feel valued, and you have one less thing to worry about. But hitting that mark pay period after pay period – and keeping up with the tangential demands of payroll administration and payroll taxes – becomes overwhelming, especially as smaller companies grow.

Outsourcing Payroll Services

Outsourcing payroll services to Axcet HR Solutions solves those challenges. Clients that utilize our payroll services for small businesses provide employee hours or salary amounts and approve their payroll online. That’s it. Axcet, a certified professional employer organization (CPEO), handles every other step to getting payroll out the door quickly and correctly.

When Should You Partner with a Payroll Administration Provider?

Administering payroll usually generates about the same level of excitement as filling out tax forms or negotiating your company’s annual health insurance benefits renewal. In other words, it’s not at the top of any small business owner’s list of top 10 fun things about running a company. But, if your business has W-2 employees – that is, full- or part-time people to whom you issue W-2 forms each year – then the IRS requires you to pay them through payroll so it can confirm your company and your workers are paying taxes.

Almost all small businesses can benefit from PEO payroll services. Yes, it can feel scary to outsource payroll. The truth, though, is that continuing hands-on management of payroll administration, especially as your employee headcount increases, can take your attention away from other areas of the company where your leadership would deliver a greater ROI.

Six signs indicate it might be time to hand off-payroll administration to a payroll service company:

  • Frequent mistakes in calculating hours worked, pay rates, withholding amounts, payroll tax filings, or any other tasks regularly required of a payroll administrator.
  • Delayed paychecks, which jeopardize employee loyalty and can lead to legal liabilities.
  • Too much time spent processing payroll, keeping up on compliance, maintaining pay data and pulling together reports.
  • Conflict with other departments, like human resources and accounting, because they aren’t receiving payroll information they need to do their jobs effectively.
  • Difficulties complying with tax or employment laws, which may result in fines against the company. The IRS estimates about 40% of small to mid-sized businesses face penalties related to incorrect payroll filing each year. Such penalties not only take a financial toll on the business, but also dictate that management must get involved to fix the problem and, potentially, deal with an audit.
  • A desire for cost-effective technology that automates key payroll processing activities and reports and gives employees access to pay details, check stubs, and other personal payment data.
Samantha - Certified PEO in Kansas City - Axcet HR Solutions

Payroll Services for Small Business

If your small business is experiencing some or all of these challenges, outsourcing payroll administration to the experts at Axcet will address each one – and give you a trusted, reliable, knowledgeable payroll services partner who has your back every step of the way.

Benefits of Outsourcing Payroll Services

Using Axcet for PEO payroll services is an investment in peace of mind. Your company will eliminate payroll errors and missed tax deadlines, along with the penalties that accompany them. You’ll also find that outsourcing payroll to Axcet is affordable and delivers time savings that allow you to devote your attention to the aspects of your business that add value and lead to growth.

By choosing Axcet as your outsourced payroll provider, your company also gets assistance with employee time and attendance tracking, work location tracking for payroll and taxes and payroll tax administration services. Small and medium-sized companies that outsource payroll tax administration to us are insulated from penalties because, as a CPEO, Axcet is solely liable for the federal employment taxes on wages paid to clients’ employees.

Axcet’s client portal, Instant Axcet, makes it easy to generate standardized reports – including invoices, payroll registers, and check journals – or create customized reports. The portal empowers your workers, as well, giving them 24/7 online access to downloadable pay and benefits information and serving as a resource where they can update their pay-related personal information and get answers to such questions as to how much paid time off they have available. This transparency, along with consistently paying employees on time, builds trust and loyalty.

Start a Conversation to Outsource Your Payroll »

Payroll Service Providers

To protect the security and privacy of your information against data breaches and cyberattacks, Axcet’s payroll system is monitored around the clock. Strict password rules and expiration requirements safeguard against unauthorized access. We also maintain redundancy, back-ups, and on-premise storage. And, should an unexpected crisis prevent us from being onsite, we maintain an auxiliary location to guarantee uninterrupted payroll services. Period.

Axcet HR Solutions

As an Axcet client, your company will be assigned an experienced, dedicated payroll expert who values you, your business and your employees. This professional will deliver payroll services that meet you where you are, ensuring flexibility along with accurate payroll that keeps your business and team running smoothly.

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"I know you all have been keeping up with the legal and system changes, educating your teams (including me!), and helping our clients in various ways through this chaotic time. I can’t imagine how difficult it would’ve been for us to keep up with all the COVID-19 payroll changes and provisions without Axcet."

Theresa C. 

Kansas City, Missouri

"I want to thank you again for so quickly compiling and sending us the payroll reports we needed in order to submit our PPP loan application. We were able to submit our application with the supporting payroll reports as soon as the SBA loan website opened, and our PPP loan has been approved. Your help in this process is very much appreciated!"

Mary H.

Overland Park, Kansas
Jo McClure, Payroll and Administration Specialist at Axcet HR Solutions, Kansas City

Payroll Frustrations? We Can Help.

You can count on your payroll and state and federal taxes to be done correctly, on time, and to your specifications every time.  Our team of experienced payroll administrators will take this worry off of your desk. Discover the difference today.

Schedule a consultation with Axcet today.

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