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Payroll Compliance

Axcet HR is your payroll compliance specialist – guiding your business to mitigate risk through the challenging world of payroll.

Payroll Compliance

Because managing payroll compliance requires a high level of expertise, relying on a qualified payroll practitioner well versed in compliance helps small and mid-sized business owners avoid costly mistakes.

The IRS and other agencies levy substantial fines for non-compliance. However, companies that partner with Axcet HR Solutions, a payroll services provider in Kansas City need not be concerned. Axcet’s clients can rely on a highly qualified team of payroll compliance experts to keep them on the right side of the law.

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Payroll Best Practices

Working with Axcet, you have access to our payroll team’s understanding of complex, often-changing employment regulations. Axcet’s team draws on relevant professional certifications and years of experience to help small and mid-sized companies both retain and optimize employee satisfaction.

When your business becomes an Axcet client, we conduct an analysis to determine how you are managing all payroll-related tasks. Often, we discover processes that may not be administratively feasible, such as a short turnaround between the last day of your pay period and your check date or many non-exempt employees being paid on a semi-monthly basis, making overtime difficult to track and calculate. Miscalculations could open your company to audits and Department of Labor claims.

An Axcet payroll administrator partners with your company to eliminate those risks by making recommendations for streamlined payroll processes, implementing any needed pay cycle changes and minimizing opportunities for error – and Axcet creates a strategy you can use to communicate changes to your employees.

When you partner with Axcet for payroll services in Kansas City, you gain a payroll administrator who is dedicated to your company – and backed up by the rest of Axcet’s experienced team. This highly qualified professional anticipates your business’s needs and assists in creating efficiencies in your payroll program, implementing processes such as paperless reports and vouchers, simplified payroll entry and approval, and enhanced employee communication using Axcet’s employee portal.

IRS Compliance

Axcet’s payroll compliance practitioners stay vigilantly aware of current events and changes within the tax code, so you will always remain informed about ever-changing Internal Revenue Service tax laws.

Axcet’s payroll team stays vigilantly aware of current events and These changes include, but are not limited to:

  • The taxability of wages and expenses;
  • Limits on reimbursable items like mileage, travel pay, and per diem; and
  • How to tax payments, like bonuses, commissions, and other lump-sum payments.

Companies often provide employees with fringe benefits – non-cash items – without realizing they might be taxable. Your payroll administrator will work with you to ensure gift cards, gym memberships, and other fringe benefits are correctly reported and appropriately recorded for W-2 purposes – and that the reporting is consistent with the timing that provides the greatest benefits to your company and your employees.

Minimum wage and other employment-related laws vary by state and city and change frequently at all levels of government. For Kansas City companies, one of the biggest benefits of Axcet’s payroll services is the knowledge that our periodic audits of your employee tax forms ensure your consistent compliance with laws as they change. We also maintain your properly dated tax-exempt W-4 and I-9 forms.

FLSA Compliance

The Department of Labor oversees the Fair Labor Standards Act (FLSA), which has governed wage-and-hour issues like overtime pay, minimum wage provisions, travel time payments, recordkeeping, and youth employment since it passed in 1938.

FLSA violations can be costly for employers, but knowing the intricacies of the comprehensive law is also a challenge. Overtime, for example, is not automatically calculated at one and a half times your employee’s hourly wage. Many factors can complicate what is, on its surface, a simple calculation and incorrect calculations that come to the attention of the DOL could result in an audit and responsibility for back pay. As an expert in payroll compliance, your Axcet payroll administrator will look for other components, such as non-discretionary bonuses, that may affect your employees’ regular rate of pay for overtime calculations.

Municipal and state agencies and the FLSA frequently issue compliance notifications. These changes, particularly related to minimum wages, are hard for smaller companies to track, especially if they have locations in multiple cities or states. Axcet monitors these variables and immediately advises clients of any changes that apply to their businesses.

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Many companies seek third-party guidance from Axcet, a payroll service provider in Kansas City, to ensure they are fully compliant with the FLSA, which reduces the chance of a stressful DOL audit. Axcet performs payroll audits to screen for common payroll errors, fraud and other issues, closely examining both a timekeeping report for the pay period and the accompanying payroll journal. Once the audit is completed, Axcet takes any necessary actions to correct errors or educate staff or timecard editors.

If a DOL audit were to occur, your company would be required to produce employment records quickly – often within 24 hours. Smaller businesses often don’t know how many years records should be kept and may be subject to fines and penalties if they can’t supply the requested records. For its clients, however, Axcet’s payroll administrators advise on best practices for recordkeeping according to the FLSA, retain some vital client employment records, and can disseminate those forms in the event of any audit.

As a certified professional employer organization (CPEO), Axcet has a vested interest in ensuring your business maintains payroll tax compliance. CPEOs – which meet rigorous requirements to be certified by the IRS – are solely liable for federal employment taxes on wages they pay their clients’ employees.

FLSA regulations are complex, making compliance equally so. Partnering with Axcet, an experienced payroll service provider, takes the burden of FLSA compliance off your shoulders while helping you avoid costly fines and freeing up valuable time to concentrate on your core business.

Payroll Expertise and Resources »

You won't want to miss these articles and white papers from your experts on payroll and tax administration.

The Top Eight Payroll Mistakes Small Businesses Make

The Top Eight Payroll Mistakes Small Businesses Make

Mistakes are often thought of as part of life, but when it comes to your business’ payroll, mistakes can come with big consequences. And even what you may consider a small mistake can cost your company a fortune. Due to constantly changing tax rules and regulations, processing payroll is an increasingly ....

5 Reasons You Do Not Want to Process Payroll

5 Reasons You Do Not Want to Process Payroll

With over 15,000 tax codes in the U.S., it can be tricky for small business owners to process payroll. In fact, entrepreneurs report spending the equivalent of three weeks per year on payroll taxes!

No need to fear! 6 Reasons to Outsource Payroll

No need to fear! 6 Reasons to Outsource Payroll

For small businesses, payroll is both mission-critical and complicated. It’s one of small companies’ most labor-intensive jobs – and it never stops coming! As soon as one round of payroll is complete, it’s pretty much time to start on the next one...

Top Five Tax Mistakes Small Businesses Make

Top Five Tax Mistakes Small Businesses Make

Not keeping adequate records to support tax deductions takes the number one spot on our list of Top Five Tax Mistakes Small Businesses Make. Don’t fall victim to common small business tax mistakes; download our free report today.


We are small, and as such, rarely in the eye of a payroll services company. Axcet works with our multiple entities. I want to focus on our business, and they focus on HR for me. Because we are small, I really don't want to have a 'personal' disagreement about PTO or vacation pay, so I set the guidelines, and Axcet manages them, which I love.

Felisha M.

Owner, Insurance Firm

We really appreciate the work you are doing for our tradeshow and exhibit display company. The fun part is we get at least an email a day, phone calls every day, and we see the commercials on tv for something that you have taken care of for us last year. (And, of course, it is in the capable IRS hands now.)

Thanks for making this so easy for us.

Don J.

Owner, B2B Tradeshow & Exhibit Company

Turning our admin, payroll, benefits, 401K, workers' compensation, etc., over to Axcet HR has been one of the best decisions that we've ever made: that was back in 2001! We've had 21 great years with Axcet and hope to have 21 more! Axcet has saved us time and LOTS of money but most of all, Axcet HR has allowed us to focus on running our business...because we know, day in, and day out that Axcet has our back!

Bob G.

Owner, B2B Services Company

As a start-up, Axcet's HR solutions have been an integral partner in guiding us through several key business necessities and requirements. They have been very helpful in core functions including recruiting, 401k setup, employee onboarding, benefits enrollment, payroll and various compliance training for our employees. We've gained business momentum as a result of Axcet's team of dedicated professionals.

Andrew C.

Chief Growth Officer, Technology Company

Axcet has helped us find affordable benefits for our 15 employees. Being a small firm, it was hard to find various health insurance options. It is nice knowing that we have someone with HR knowledge. It is good to get another persons opinion when we are having employee issues.

Michelle W.

Controller, Engineering Firm

Axcet's professionalism and knowledge is a definite asset for our company. They have saved me so many hours in Payroll, HR, Benefits and Workers Comp. There is no way for me to keep up on Human Resources! I praise their staff highly! ...Axcet KNOWS Customer Service!

Anna H.

Owner, Car Dealership

Axcet has been so helpful and professional in answering questions that I have for payroll processing. My payroll administrator is so prompt in replying to emails. He is really easy to work with and is so knowledgeable. Our Human Resources Consultant is professional and personable. I have great confidence in Axcet and have never hesitated in contacting them for questions or clarification.

Mandy C.

Non-Profit Ministry

Axcet HR has help lesson our burden in all aspects of payroll, HR, safety and our 401K. When an employee comes to one of us with a situation. All we do is point them to our Axcet administrator and or payroll administrator and the issue gets resolved. It has been a great relationship.

Rick B.

Electrical Services Company

I burned through a couple of "payroll companies" before I found Axcet. I have yet to encounter anyone at this company that hasn't been friendly, approachable and knowledgeable. Calls are returned amazingly fast and problems are solved without having to make any other calls. This is truly a great company and stellar business partner!

Nita C.

Owner, Medical Industry Company

With all the changing rules and regulations we face as employers, I was always afraid of a "Gotcha!" moment. We've been with Axcet over 10 years now and I sleep well at night knowing all our HR is done right. They make it all so easy. Our payroll is accurate, we are legal and OSHA compliant in every area, and my employees love their benefits. Our team at Axcet is more than just a good vendor, they are a great partner!

Bruce H.

Founder & CEO, Services Company

My faith in Axcet's expertise has always been off the charts. It has been so nice to just be able to pick up the phone and ask questions. Simple to complex ... they can do all of it! Axcet has allowed us to offer an extensive benefits package to our Teammates which has been an added bonus. Axcet is not only part of our Team but we consider them part of our Family! We are one of Axcet's many fans. No regrets since day one and we wouldn't change a thing!

Moira V.

Small Business Owner

Axcet handles all of payroll, HR and benefits needs. As a non-profit, it's great to have Axcet as a partner to provide all of the employee benefits and HR support that I need so our staff can focus on the core mission of our organization! They have helped me with hiring, navigating benefits enrollment to get our employees the best rates possible, as well as navigating possible employee related tax credits. I love our Axcet team!

Emily D.

CEO, a Kansas City Non-profit

We had tried two other PEOs. Both of which we left after the first year. The level of service that we were accustomed to with Axcet was not there, so we came back to Axcet truly because of the excellent service we always received. Everyone at Axcet would make us feel like we were their only client, like they were sitting there waiting for our call, always friendly and ready to help. 

Lisa C.

VP of Finance, Kansas City Financial Institution

We started working with Axcet in 2018 and they have dramatically increased our internal productivity. We used to spend hours on payroll, HR, benefits, taxes, etc. each week and that is no longer the case. Prior to Axcet, we worked with two other payroll companies and is was a complete mess. Working with Axcet is like having a robust and efficient internal HR department. They have solutions to every problem and we no longer feel lost trying to navigate the payroll landscape. If you want to streamline your business and get out of the HR and payroll weeds, then go with Axcet.

Peyton W.

Owner, Recruitment Firm

Thank you Axcet HR for your assistance with the employee issue. You justified every penny we pay to Axcet through this exercise. I am really glad we have you and Axcet as a resource. It gave me peace of mind, knowing that you would know how to handle these situations the correct way. I really appreciate all the effort put into this to help me stay on course and protect our company.

Mark S.

President, B2B Company

Axcet’s team draws on relevant professional certifications and years of experience to help small and mid-sized companies remain compliant in their payroll practices.

PEO Services Help Small Companies Thrive

PEOs like Axcet HR Solutions exist for one reason: to manage essential HR tasks on behalf of small and mid-sized businesses. A PEO’s services save small business owners money and worry by delivering expert human resources, compliance with employment regulations and time to refocus on business growth.

PEO Payroll Services

HSA hand holding money coin
  • Payroll Services
  • Dedicated payroll administrator to answer employee questions
  • Online payroll entry and approval
  • Online employee portal »
  • Online onboarding for employees
  • Child support, garnishment and wage assignment administration
  • General ledger payroll interface
  • Job costing and labor distribution
  • Access to online reports and report builder
  • Paid time off (vacation, sick, personal) maintenance and management options
  • Professionally printed paychecks & vouchers
  • Earned wage access (on-demand pay)
  • Direct deposit into multiple accounts
  • Paycard option
  • Reconciliation of payroll checks
  • Customized payroll delivery options
  • Certified payroll processing and reports
  • Preparation and distribution of W-2 forms with online option
  • Preparation and distribution of 1095-Cs as required
  • Responses to employment & wage verification requests
  • Time and attendance interface capabilities
  • Integrated time and attendance solution (additional cost)
  • Assistance with implementation of payroll best practices
open enrollment paper and pen
  • Tax Administration
  • File 940 and 941 forms
  • File state withholding tax returns
  • File state unemployment tax returns
  • Deposit federal and state withholding tax liabilities
  • Deposit federal and state unemployment taxes
  • Deposit other state and local tax obligations
  • Transmit W-3 to Social Security Administration
  • Payroll Compliance
  • Guidance on legally compliant pay practices
  • Compliance assistance with FLSA
  • New hire reporting administration and liability
  • Employee file maintenance
  • Assistance with audits
Sherri Senior Human Resources Consultant at Axcet HR, Kansas City

Job Ads, Resumés, Onboarding, Oh My!

As a full service professional employer organization (PEO), we provide comprehensive HR support and administration to help your business succeed.

The cost of a bad hire can be significant, often reaching as much as 30% of their salary. By relying on our HR experts, you can save your business thousands of dollars and avoid the costly mistakes that can come with an uninformed hiring process.

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