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Payroll Services

Axcet HR is the extended team you've been seeking to take payroll services completely off your plate with the expertise to handle your customized requirements.

Payroll Services

Managing payroll is a recurring, necessary fact of life for any employer. But it can be particularly challenging for smaller companies. Payroll administration is complicated and, because it comes around every week, every couple of weeks, or every month, time-consuming and tedious.

Business owners who manage the process with payroll outsourcing through Axcet, however, free up valuable internal resources and ensure payroll is calculated correctly and employees are paid on time, every time.

We offer a comprehensive suite of Payroll Services to meet your business needs.

Thinking about outsourcing your payroll headaches and monotony? Reach out »

We offer a comprehensive suite of Payroll Services to meet your business needs.

  • Dedicated payroll administrator to answer employee questions
  • Online payroll entry and approval
  • Online employee portal
  • Online onboarding for employees
  • Child support, garnishment and wage assignment administration
  • General ledger payroll interface
  • Job costing and labor distribution
  • Access to online reports and report builder
  • Paid time off (vacation, sick, personal) maintenance and management options
  • Professionally printed paychecks & vouchers
  • Direct deposit into multiple accounts
  • Paycard option
  • Reconciliation of payroll checks
  • Customized payroll delivery options
  • Certified payroll processing and reports
  • Preparation and distribution of W-2 forms with online option
  • Preparation and distribution of 1095-Cs as required
  • Responses to employment & wage verification requests
  • Time and attendance interface capabilities
  • Integrated time and attendance solution (additional cost)
  • Assistance with the implementation of payroll best practices


Payroll certifications

Axcet’s payroll team includes payroll administrators who have passed rigorous exams to earn one or more professional certifications that require advanced education and extensive industry experience.

These credentials – which include FPC (Fundamental Payroll Certification) and CPP (Certified Payroll Professional) – indicate high levels of competence and credibility.

Payroll processing

An essential benefit of working with Axcet is that employees get paid precisely what they earn and receive their paychecks exactly when expected.

Getting your team paid fast makes employees feel valued and gives you one less thing to worry about. Clients that utilize our payroll services for small business provide employee hours or salary amounts and approve their payroll online. Axcet, a certified professional employer organization (CPEO), handles every other step to get payroll out the door quickly and correctly. We manage the complicated calculations and administrative tasks related to payroll, all while ensuring clients remain compliant with Department of Labor requirements.

That means clients who work with Axcet for payroll services no longer have to manage paid time off (PTO), benefit deductions, child support or other wage garnishments, overtime calculations or differing state and local taxes that must be withheld for employees in multiple states and cities. Axcet manages and administers these aspects on clients’ behalf. We also set up payroll for new hires and issue final paychecks to departing employees.

Your dedicated payroll administrator not only establishes a seamless, efficient payroll submittal process but also gets to know your business. Axcet partner companies never deal with a call center. Instead, the same payroll administrator works with you pay period after pay period – an experienced professional who learns your business goals and priorities, backed up by an entire team of payroll experts.

As your payroll service provider, Axcet prepares and distributes W-2s and forms 1095-C before the annual deadline. Our electronic W-2 option expedites the process and enables employees who elect it to receive their W-2s online.

Earned Wage Access (On-Demand Pay)

ZayZoon’s Earned Wage Access (EWA), also called on-demand pay, is revolutionizing payroll. Employees are no longer bound by traditional weekly, bi-weekly, semi-monthly, or monthly pay periods. With on-demand pay, they can access a percentage of the wages they've already earned whenever they want. 

This is a no-cost benefit for Axcet HR clients to adopt through our partnership with ZayZoon. Employees can access a portion of their already-earned wages directly via:

  • Direct deposit
  • Venmo account
  • ZayZoon Gas Card with 5% bonus
  • ZayZoon Instant Gift with hundreds of national brands and up to a 25% bonus

In addition to on-demand pay, employees also have access to free financial education tools, courses, and smart insights.

ZayZoon is the financial empowerment platform for SMBs. With ZayZoon, payday finally comes with the push of a button. It’s free for employers and takes only 30 minutes to implement. Employees can use ZayZoon to get paid whenever, however. The platform also offers educational resources and tools to help workers break the paycheck-to-paycheck cycle. And it works. 89% of employees who use ZayZoon report less financial stress and employers who offer ZayZoon boast a 29% reduction in turnover.

Learn more about our partnership and on-demand pay here.

Reporting resources

Successful payroll outsourcing gives clients the ability to quickly analyze and translate payroll data to satisfy both internal and external needs. For example, financial institutions often request base pay, overtime, bonuses, tips and other wage verification details for employees seeking financing for a home or other major purchase. Axcet, a reliable payroll service provider, responds to such requests on behalf of clients within 24 hours. Your payroll administrator is readily available to assist with reporting needs such as these and any other external queries like audits.

Our payroll services for small business include targeted reporting for use internally, with detailed options to sort and filter each report’s output. Through Axcet’s client portal, Instant Axcet, you can choose standardized reports – including invoices, payroll registers and check journals – or create reports customized with specific data of your choosing.

Clients with multiple businesses, for instance, may want to pull employee statistical data and pay summaries from only one of their companies. Gross wages, net pay, benefits, 401K and other employee wage information all can be sorted by date range and displayed within easily printed reports that can be saved as PDFs or exported into a spreadsheet.

The specialized reporting we provide for specific business needs – such as job costing and labor distribution – gives business owners the insights they need to reduce expenses, develop on-target budgets, increase profits and accurately set prices for future jobs. Axcet’s payroll services for Kansas City companies also include accounting reports mapped to a client’s general ledger and chart of accounts. Experienced in certified payroll processing and reporting, Axcet also assists clients with the proper payout of any prevailing wage projects.

Employee access and technology

For payroll services, the employee experience is vital to satisfaction and retention. Axcet strives to provide the gold standard in service and technology. Instant Axcet, our employee portal, empowers your workers, giving them online access to pay details, check stubs, benefits and more at any time and serving as a resource where they can get answers to such questions as how much paid time off they have available. This transparency, along with consistently paying employees on time, builds trust.

Employees also have full autonomy within the employee portal to:

  • Update tax forms using an intuitive, step-by-step questionnaire format to eliminate confusion about withholding options;
  • Update direct deposit accounts or separate them into multiple accounts;
  • Print W-2s and benefit confirmations; and
  • Update their personal information.

When you partner with Axcet for payroll outsourcing, employee paychecks can take many forms, including pay cards, also known as reloadable debit cards. Axcet clients don’t have to build a business case for this option, choose a third-party vendor or manage the relationship. We make this payroll delivery method available as part of our services for Kansas City companies.

Axcet clients’ new employees enjoy a fully online onboarding process. They simply login to a mobile-optimized dashboard, complete all tax forms, confirm receipt of their employee handbook and enroll in benefits, if eligible.

If employees ever have questions regarding online access, tax withholding and deductions or other issues, your Axcet payroll administrator can answer them. As a payroll service provider, we act as an extension of your HR staff to be a valuable resource for both you and your employees. Providing both management and employees the information they need gives everyone more time and energy to focus on their jobs.

Peripheral services

Because successful payroll administration involves more than accurate and timely pay, Axcet offers all payroll services a small- to mid-sized company could need. Besides the financial tasks associated with administering payroll, Axcet takes a hands-on approach to addressing any challenges employees face. And, unlike other payroll outsourcing providers, clients can contact Axcet directly for assistance with:

  • Paid time off. Axcet’s experienced payroll and HR teams can remove the highly detailed and cumbersome task of paid time off maintenance and management from your long to-do list, as well. We create tailored, well-functioning PTO policies that meet client goals and are easy to track. Then we integrate the policy within our payroll system, where you, your managers and your employees can see how often someone has used PTO, if an employee has carryover hours, remaining time or upcoming requests and other pertinent information. Employees may request time off, and a manager can approve or deny it through the portal. Approved PTO automatically drops to timesheets, ensuring time-off accruals and balances are transparent and accurate.
  • Employee time and attendance tracking. Payroll outsourcing through Axcet can include employee time and attendance tracking, which is important for both internal business purposes and payroll administration. These numbers are necessary not only for state and federal timekeeping, but also for proper tracking of time within departments or projects.

Axcet’s payroll services for small business include several tools and reporting options to better manage your employees’ hours. Depending on your company’s needs, some time and attendance options interface directly with Axcet’s employee portal, where a single sign-in allows employees to access payroll information, as well as time and attendance data. Using Axcet’s software, managers can view and manage employees’ attendance and how much they work, including accessing punch-in/punch-out records and approving employee timesheets.

Through time and attendance partnerships, Axcet also offers advanced features, such as web and mobile clocking or time clock hardware. IP whitelisting and geofencing can ensure the security and accuracy of employees’ punch data.

  • Tracking work locations for payroll and taxes. Geofencing captures the locations or job sites an employee visits during a given day. This technology benefits smaller businesses that have employees in multiple states or cities where different taxation rules apply. For example, a city tax must be paid for hours an employee works in Kansas City, Missouri, but not for time spent on the clock elsewhere in Missouri. Geofencing tracks this relevant information electronically.

If these payroll tasks sound difficult and time-consuming, it’s because they are. Payroll outsourcing through Axcet, a CPEO and highly qualified payroll service provider, is the answer for companies that don’t have the time, expertise and in-house resources to effectively administer payroll. These smaller businesses trust Axcet with this critical business function so they can concentrate on generating growth and the need for more paychecks.

Payroll Expertise and Resources »

You won't want to miss these articles and white papers from your experts on payroll and tax administration.

The Top Eight Payroll Mistakes Small Businesses Make

The Top Eight Payroll Mistakes Small Businesses Make

Mistakes are often thought of as part of life, but when it comes to your business’ payroll, mistakes can come with big consequences. And even what you may consider a small mistake can cost your company a fortune. Due to constantly changing tax rules and regulations, processing payroll is an increasingly ....

5 Reasons You Do Not Want to Process Payroll

5 Reasons You Do Not Want to Process Payroll

With over 15,000 tax codes in the U.S., it can be tricky for small business owners to process payroll. In fact, entrepreneurs report spending the equivalent of three weeks per year on payroll taxes!

No need to fear! 6 Reasons to Outsource Payroll

No need to fear! 6 Reasons to Outsource Payroll

For small businesses, payroll is both mission-critical and complicated. It’s one of small companies’ most labor-intensive jobs – and it never stops coming! As soon as one round of payroll is complete, it’s pretty much time to start on the next one...

Top Five Tax Mistakes Small Businesses Make

Top Five Tax Mistakes Small Businesses Make

Not keeping adequate records to support tax deductions takes the number one spot on our list of Top Five Tax Mistakes Small Businesses Make. Don’t fall victim to common small business tax mistakes; download our free report today.

PEO Payroll Services

HSA hand holding money coin
  • Payroll Services
  • Dedicated payroll administrator to answer employee questions
  • Online payroll entry and approval
  • Online employee portal »
  • Online onboarding for employees
  • Child support, garnishment and wage assignment administration
  • General ledger payroll interface
  • Job costing and labor distribution
  • Access to online reports and report builder
  • Paid time off (vacation, sick, personal) maintenance and management options
  • Professionally printed paychecks & vouchers
  • Earned wage access (on-demand pay)
  • Direct deposit into multiple accounts
  • Paycard option
  • Reconciliation of payroll checks
  • Customized payroll delivery options
  • Certified payroll processing and reports
  • Preparation and distribution of W-2 forms with online option
  • Preparation and distribution of 1095-Cs as required
  • Responses to employment & wage verification requests
  • Time and attendance interface capabilities
  • Integrated time and attendance solution (additional cost)
  • Assistance with implementation of payroll best practices
open enrollment paper and pen
  • Tax Administration
  • File 940 and 941 forms
  • File state withholding tax returns
  • File state unemployment tax returns
  • Deposit federal and state withholding tax liabilities
  • Deposit federal and state unemployment taxes
  • Deposit other state and local tax obligations
  • Transmit W-3 to Social Security Administration
  • Payroll Compliance
  • Guidance on legally compliant pay practices
  • Compliance assistance with FLSA
  • New hire reporting administration and liability
  • Employee file maintenance
  • Assistance with audits

We are small, and as such, rarely in the eye of a payroll services company. Axcet works with our multiple entities. I want to focus on our business, and they focus on HR for me. Because we are small, I really don't want to have a 'personal' disagreement about PTO or vacation pay, so I set the guidelines, and Axcet manages them, which I love.

Felisha M.

Owner, Insurance Firm

We really appreciate the work you are doing for our tradeshow and exhibit display company. The fun part is we get at least an email a day, phone calls every day, and we see the commercials on tv for something that you have taken care of for us last year. (And, of course, it is in the capable IRS hands now.)

Thanks for making this so easy for us.

Don J.

Owner, B2B Tradeshow & Exhibit Company

Turning our admin, payroll, benefits, 401K, workers' compensation, etc., over to Axcet HR has been one of the best decisions that we've ever made: that was back in 2001! We've had 21 great years with Axcet and hope to have 21 more! Axcet has saved us time and LOTS of money but most of all, Axcet HR has allowed us to focus on running our business...because we know, day in, and day out that Axcet has our back!

Bob G.

Owner, B2B Services Company

As a start-up, Axcet's HR solutions have been an integral partner in guiding us through several key business necessities and requirements. They have been very helpful in core functions including recruiting, 401k setup, employee onboarding, benefits enrollment, payroll and various compliance training for our employees. We've gained business momentum as a result of Axcet's team of dedicated professionals.

Andrew C.

Chief Growth Officer, Technology Company

Axcet has helped us find affordable benefits for our 15 employees. Being a small firm, it was hard to find various health insurance options. It is nice knowing that we have someone with HR knowledge. It is good to get another persons opinion when we are having employee issues.

Michelle W.

Controller, Engineering Firm

Axcet's professionalism and knowledge is a definite asset for our company. They have saved me so many hours in Payroll, HR, Benefits and Workers Comp. There is no way for me to keep up on Human Resources! I praise their staff highly! ...Axcet KNOWS Customer Service!

Anna H.

Owner, Car Dealership

Axcet has been so helpful and professional in answering questions that I have for payroll processing. My payroll administrator is so prompt in replying to emails. He is really easy to work with and is so knowledgeable. Our Human Resources Consultant is professional and personable. I have great confidence in Axcet and have never hesitated in contacting them for questions or clarification.

Mandy C.

Non-Profit Ministry

Axcet HR has help lesson our burden in all aspects of payroll, HR, safety and our 401K. When an employee comes to one of us with a situation. All we do is point them to our Axcet administrator and or payroll administrator and the issue gets resolved. It has been a great relationship.

Rick B.

Electrical Services Company

I burned through a couple of "payroll companies" before I found Axcet. I have yet to encounter anyone at this company that hasn't been friendly, approachable and knowledgeable. Calls are returned amazingly fast and problems are solved without having to make any other calls. This is truly a great company and stellar business partner!

Nita C.

Owner, Medical Industry Company

With all the changing rules and regulations we face as employers, I was always afraid of a "Gotcha!" moment. We've been with Axcet over 10 years now and I sleep well at night knowing all our HR is done right. They make it all so easy. Our payroll is accurate, we are legal and OSHA compliant in every area, and my employees love their benefits. Our team at Axcet is more than just a good vendor, they are a great partner!

Bruce H.

Founder & CEO, Services Company

My faith in Axcet's expertise has always been off the charts. It has been so nice to just be able to pick up the phone and ask questions. Simple to complex ... they can do all of it! Axcet has allowed us to offer an extensive benefits package to our Teammates which has been an added bonus. Axcet is not only part of our Team but we consider them part of our Family! We are one of Axcet's many fans. No regrets since day one and we wouldn't change a thing!

Moira V.

Small Business Owner

Axcet handles all of payroll, HR and benefits needs. As a non-profit, it's great to have Axcet as a partner to provide all of the employee benefits and HR support that I need so our staff can focus on the core mission of our organization! They have helped me with hiring, navigating benefits enrollment to get our employees the best rates possible, as well as navigating possible employee related tax credits. I love our Axcet team!

Emily D.

CEO, a Kansas City Non-profit

We had tried two other PEOs. Both of which we left after the first year. The level of service that we were accustomed to with Axcet was not there, so we came back to Axcet truly because of the excellent service we always received. Everyone at Axcet would make us feel like we were their only client, like they were sitting there waiting for our call, always friendly and ready to help. 

Lisa C.

VP of Finance, Kansas City Financial Institution

We started working with Axcet in 2018 and they have dramatically increased our internal productivity. We used to spend hours on payroll, HR, benefits, taxes, etc. each week and that is no longer the case. Prior to Axcet, we worked with two other payroll companies and is was a complete mess. Working with Axcet is like having a robust and efficient internal HR department. They have solutions to every problem and we no longer feel lost trying to navigate the payroll landscape. If you want to streamline your business and get out of the HR and payroll weeds, then go with Axcet.

Peyton W.

Owner, Recruitment Firm

Thank you Axcet HR for your assistance with the employee issue. You justified every penny we pay to Axcet through this exercise. I am really glad we have you and Axcet as a resource. It gave me peace of mind, knowing that you would know how to handle these situations the correct way. I really appreciate all the effort put into this to help me stay on course and protect our company.

Mark S.

President, B2B Company

...Besides the typical financial tasks associated with administering payroll, Axcet takes a hands-on approach to addressing any challenges employees face.

The Pros and Cons of Outsourcing Human Resources

Many small and medium businesses find their resources stretched thin, so they choose to double down on their strengths and outsource other tasks to outside experts. If you’re debating outsourcing human resources for your business, learn the pros and cons in this video.

Sherri Senior Human Resources Consultant at Axcet HR, Kansas City

Job Ads, Resumés, Onboarding, Oh My!

As a full service professional employer organization (PEO), we provide comprehensive HR support and administration to help your business succeed.

The cost of a bad hire can be significant, often reaching as much as 30% of their salary. By relying on our HR experts, you can save your business thousands of dollars and avoid the costly mistakes that can come with an uninformed hiring process.

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